Twelve steps and four checkpoints. At each checkpoint something is compared with the contract you signed. If it doesn’t match, the supplier is the one who doesn’t get paid. Your money only moves at the end, against documents that match.
- You
Send your requirement
Grade, quantity per shipment, discharge port, and the bank you plan to use.
- You and the supplier
Sign the contract
It fixes the specification, quantity, packing, discharge port, price, the inspector (SGS), the latest shipment date and the exact list of documents the bank will ask for. Everything after this is checked against it.
- Your bank
Issue the letter of credit
A non-transferable documentary credit, sent through the SWIFT banking network to the supplier’s bank and repeating the contract’s terms. Your money stays in your account.
- Supplier’s bank
Check the credit is real
Under UCP 600, a bank that advises a credit is saying it is satisfied the credit is authentic. The supplier then checks every term against the contract, and anything wrong is amended now, before a bag is filled.
✓ Checkpoint 1: the credit matches the contract
- Supplier
Produce and bag your sugar
Made against your contract, to the specification and packing it names.
- SGS
Inspect the sugar before loading
The inspector samples and tests it against the specification (colour, polarisation, moisture and the rest) and checks the weight and the bags.
✓ Checkpoint 2: the sugar matches the specification
- Carrier
Load the ship and issue the bill of lading
The sugar is loaded at the Brazilian port and the carrier issues a clean on-board bill of lading, dated the day of loading. That date must fall on or before the latest shipment date in the credit.
✓ Checkpoint 3: shipped on time
- Supplier
Insure the cargo (the “I” in CIF)
Under CIF the supplier pays the freight and insures the sugar from loading to your port. Under Refined Sugar Association rules the cover is the invoice value plus 10%, on the Institute Commodity Trades Clauses (A). Once the sugar is on board the risk is yours, and this insurance is what protects it.
- Supplier
Present the documents
Bill of lading, SGS certificate of quality and weight, commercial invoice, certificate of origin and insurance certificate, handed to its bank within 21 days of shipment and before the credit expires.
- The banks
Check every document against the credit
Banks deal with documents, not sugar, and they have up to five banking days to decide.
✓ Checkpoint 4: the documents match the credit
✓ Everything matches
The bank pays the supplier. The sugar is already at sea, inspected and insured.
✗ Anything doesn’t match
The wrong quantity, a certificate that misses the specification, a late shipment date: the bank can refuse to pay. The supplier isn’t paid until it’s put right, at its own cost. Your money hasn’t moved.
- Your bank
Hand you the documents
Including the original bill of lading, which you need to collect the cargo.
- You
Receive the sugar at your port
Clear customs with the documents. If the cargo was damaged at sea, you claim on the insurance certificate.